Dgita
CASE STUDY: Ecommerce

E-commerce: Reducing returns processing time

A leading regional e-commerce retailer partnered with Boxleo BPO to optimize its returns management process.

Through targeted workflow automation, team specialization, and integrated technology, we helped them achieve faster turnaround times, improved accuracy, and significant customer satisfaction gains.

E-commerce: Reducing returns processing time

The Situation

The client faced slow product return cycles and frequent customer complaints due to manual tracking and poor coordination between customer service and warehouse teams, leading to high operational costs and low NPS.

The challenge

The e-commerce company struggled to manage an increasing volume of returns and complaints, resulting in delays and dissatisfied customers.

  • Lack of visibility into real-time return status updates.
  • Manual documentation causing process bottlenecks.
  • Inconsistent communication between warehouse and support teams.
  • Declining CSAT scores due to unresolved complaints.

Solution

Boxleo BPO designed a streamlined returns process leveraging automation and trained specialists.

Key actions taken:

  • Established a dedicated returns management team with clear SOPs.
  • Integrated CRM and warehouse systems for real-time status updates.
  • Automated customer notifications and follow-ups.
  • Introduced quality control steps to reduce reprocessing errors. Result: Processing speed improved by 60%, CSAT rose 18 points, and operational costs dropped 22%.